Data Subject Access Request Form
Streamline the process of handling Data Subject Access Requests (DSARs) from individuals exercising their privacy rights under GDPR, CCPA, and other regulations.
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What is a Data Subject Access Request?
A Data Subject Access Request (DSAR) is a formal request from an individual asking an organization to provide all personal data held about them. Under GDPR, CCPA, and similar laws, individuals have a legal right to access this information.
Our DSAR form collects the necessary information: the person's name and contact details, which jurisdiction their request falls under, what data they're requesting, and verification that they are indeed the data subject or authorized to request on their behalf.
Organizations must respond to DSARs within specific timeframes: GDPR requires 30 days (extendable to 90), CCPA requires 45 days. A structured form ensures all requests are captured and can be tracked for timely fulfillment.
Key Features
Jurisdiction Selection
Support for GDPR, CCPA, and other privacy regulation frameworks
Identity Verification
Capture information to verify the data subject's identity
Data Scope Specification
Allow requestors to specify all data or specific categories
Request Tracking
Automatic timestamping for compliance deadline tracking
Authorization Confirmation
Capture confirmation that requester is subject or authorized representative
Audit Trail
Document all DSARs for regulatory compliance and dispute resolution
Why Use This Template?
Regulatory Compliance
Ensure GDPR, CCPA, and other privacy law compliance
Deadline Tracking
Automatic timestamps ensure responses meet legal requirements
Identity Verification
Confirm requestors are legitimate data subjects before disclosing data
Process Standardization
Consistent process ensures no requests are missed or delayed
What's Included in This Template
Full Name
textIdentifies the data subject making the request
Email Address
emailContact method for request updates and data delivery
Date of Birth (for verification)
dateHelps verify subject identity before providing sensitive data
Which jurisdiction applies to your request?
selectDetermines which privacy law requirements apply
What data are you requesting?
selectClarifies scope of data subject is asking for
How do you know our organization?
textareaHelps verify relationship and data connection
I confirm I am the data subject or authorized representative
checkboxLegal confirmation before processing sensitive data request
Perfect For
GDPR Compliance
Process DSARs from EU residents exercising Article 15 rights
CCPA Compliance
Handle access requests from California residents
Privacy Program Management
Centralize DSAR intake for all privacy requests
Legal Defense
Document systematic DSAR responses for audit and litigation
Frequently Asked Questions
How long do we have to respond to a DSAR?
GDPR: 30 days (extendable to 90 for complex requests). CCPA: 45 days. Always check applicable law in the requester's jurisdiction. Set internal deadline 5 days before legal deadline.
How do I verify the person's identity?
Request government ID or date of birth match. For authorized representatives, request proof of authorization. Don't disclose data until identity is verified. Use secure communication channels.
What data must we provide?
All personal data collected about the subject, including: contact info, behavioral data, transaction history, communications, technical data. Exclude confidential business info and third-party data.
Can we charge a fee for DSARs?
GDPR: Generally free. May charge reasonable fee for manifestly unfounded/excessive requests. CCPA: Free. Some jurisdictions prohibit fees. Disclose fees upfront.
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