Event Vendor Application Form Template
Recruit quality vendors for festivals, markets, and events with a comprehensive application that captures business information, products, and booth requirements.
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What is a Event Vendor Application?
A vendor application form streamlines the recruitment and vetting of vendors for festivals, farmers markets, craft fairs, and other events. It collects business credentials and product information for curation.
This form captures booth requirements, electrical needs, and setup preferences to plan event layout and infrastructure. It also collects insurance confirmation for liability management.
Well-designed vendor applications attract professional vendors while providing information needed to curate a diverse, high-quality vendor mix.
Key Features
Business Profile
Company details and credentials for vetting
Product Information
Category and descriptions for event curation
Booth Requirements
Size, electricity, and equipment needs for planning
Insurance Verification
Liability coverage confirmation for risk management
Product Photos
Visual samples for quality assessment and promotion
Experience History
Previous events to gauge professionalism
Why Use This Template?
Quality Curation
Select vendors that enhance event experience
Efficient Planning
Booth requirements captured for layout and power planning
Risk Management
Insurance verification protects event organizers
Diverse Mix
Product categories enable balanced vendor selection
What's Included in This Template
Business Name
textVendor identification for contracts and signage
Product Category
selectFood, crafts, art, jewelry, etc. for mix balancing
Product Description
textareaDetailed offerings for curation decisions
Booth Size
select10x10, 10x20, etc. for layout planning
Electricity Needed
radioPower requirements for infrastructure planning
Proof of Insurance
fileLiability coverage verification
Product Photos
fileQuality assessment and promotional materials
Perfect For
Farmers Markets
Local produce, prepared foods, and artisan goods vendors
Craft Fairs
Handmade goods, art, and boutique product vendors
Music Festivals
Food vendors, merchandise, and sponsor activations
Holiday Markets
Seasonal gift vendors and specialty products
Frequently Asked Questions
What product categories should I list?
Common categories: Food/Beverage, Jewelry, Art, Clothing, Home Goods, Health/Beauty, Crafts, Services, Other. Customize based on your event focus.
Should I charge an application fee?
Small application fees ($10-25) reduce frivolous applications. Alternatively, charge only booth fees upon acceptance. Be clear about refund policies.
What insurance should vendors have?
Require general liability insurance ($1M typical minimum). Food vendors need additional food liability coverage. Request certificate of insurance naming your event.
How do I prevent duplicate products?
Product photos and descriptions help identify overlap. Reserve right to limit vendors per category. Communicate exclusivity policies clearly in application.
When should I open applications?
Open 3-6 months before event. Close applications 6-8 weeks before to allow selection, contracts, and layout planning. Send acceptance notices promptly.
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