Public Facility Reservation Form Template
Manage public facility reservations for parks, community centers, and meeting spaces with a comprehensive booking form.
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What is a Public Facility Reservation Form?
A public facility reservation form enables citizens and organizations to request use of government-owned venues like parks, community centers, and meeting rooms.
Reservation forms capture event details, expected attendance, and special requirements. This information helps manage facility scheduling and preparation.
Insurance and fee requirements vary by event type and attendee count. The form captures necessary information for appropriate requirements.
Key Features
Facility Selection
Which venue is requested
Date and Time
When facility is needed
Event Details
Type and expected attendance
Equipment Needs
Tables, chairs, AV
Insurance
Liability coverage if required
Rules Agreement
Accept facility policies
Why Use This Template?
Organized Scheduling
Prevent double-bookings
Proper Preparation
Know setup requirements
Risk Management
Insurance for appropriate events
Revenue Tracking
Fees and deposits managed
What's Included in This Template
Applicant Name
textReservation contact
Organization
textGroup making reservation
Facility
selectWhich venue
Date
dateWhen needed
Time
textStart and end times
Expected Attendance
numberCapacity check
Event Type
selectMeeting, party, sports, etc.
I agree to facility rules
checkboxPolicy acceptance
Perfect For
Parks
Pavilion and field reservations
Community Centers
Meeting and event space
Government Buildings
Conference room bookings
Recreation Facilities
Sports courts and facilities
Frequently Asked Questions
How far in advance can reservations be made?
Typically 30-365 days in advance. Popular dates may have earlier deadlines. Balance advance booking with equitable access.
When is insurance required?
Often for events over 50-100 people, alcohol present, or commercial use. Liability minimums vary. Certificate naming government as additional insured.
What fees should be charged?
Rental fee by hour or event. Cleaning deposit. Equipment fees. Non-resident premium. Nonprofit discounts. Publish fee schedule.
How do I handle cancellations?
Refund policy by advance notice: full if 30+ days, 50% if 7-29 days, none if less. Keep processing fee. Communicate clearly.
Who is responsible for damages?
Applicant responsible. Collect security deposit. Inspect before and after. Document pre-existing conditions. Clear damage policy.
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