Intellectual Property Disclosure Form
Document intellectual property inventions and creations from employees and contractors. Secure IP ownership and manage the innovation disclosure process systematically.
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What is a Intellectual Property Disclosure?
An Intellectual Property Disclosure form allows organizations to capture information about inventions, patents, software, designs, and creative works created by employees and contractors. This disclosure is essential for protecting company IP and managing patent rights.
Our template collects comprehensive information: what was invented, technical details, who created it, when it was developed, whether it was created during work hours, potential commercial value, and confirmation of IP ownership transfer from the creator to the organization.
By requiring disclosure of all inventions, organizations ensure they maintain legal ownership, can file for patent protection, and have documentation of innovation activities. This process protects both the company and the individual inventors.
Key Features
Invention Documentation
Capture comprehensive details about inventions and creations
Creator Information
Document inventors and any co-creators involved
Development Context
Record whether IP was developed during work hours or personal time
Technical Details
Detailed description and diagram fields for invention specification
Value Assessment
Capture estimated commercial value for priority decisions
IP Assignment
Legal confirmation of ownership transfer to organization
Why Use This Template?
Patent Protection
Document inventions early to establish priority dates for patent filing
Clear Ownership
Confirm organization owns intellectual property created by employees
Risk Management
Prevent disputes over IP ownership between creators and organization
Innovation Tracking
Maintain comprehensive record of all organizational innovations
What's Included in This Template
Inventor/Creator Name
textIdentifies the person who created the intellectual property
Date of Invention/Creation
dateEstablishes priority date for patent filings
Title of Invention
textProvides identifying name for the intellectual property
Technical Description and Drawings
textareaDocuments how the invention works and what it does
When Was This Developed?
selectDetermines if IP falls under employment agreement ownership terms
Co-Inventors (if applicable)
textIdentifies other contributors who must be named on patents
Estimated Commercial Value
textareaHelps prioritize patent filings and commercialization efforts
I assign all rights to this invention to the organization
checkboxLegal confirmation of IP ownership transfer
Perfect For
Patent Management
Document inventions eligible for patent protection
Technology Companies
Capture software, algorithms, and technical innovations
Manufacturing
Document process improvements and product innovations
Research Organizations
Track discoveries and research outputs from staff
Frequently Asked Questions
What should I disclose?
Disclose all inventions, software, processes, designs, or creative works potentially valuable to the organization. Include partial developments, improvements to existing products, and concepts even if not yet fully realized.
What if I developed something on my own time?
Most employment agreements assign work-related IP regardless of when developed. If truly unrelated to company business, it may not be assigned. Disclose anyway and let legal determine ownership.
How do I document technical details?
Write clear descriptions of how it works, what problem it solves, and what makes it different. Include sketches, diagrams, flowcharts, or code samples. More detail helps with patent applications.
What happens after I disclose?
The organization evaluates commercial potential, determines patent filing strategy, and may compensate inventors per company policy. You'll be recognized as a named inventor on any patents filed.
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