Employee Referral Form Template
Leverage your team to find top talent. Organize employee referrals with clear bonus structures and candidate tracking.
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What is a Employee Referral Form?
An employee referral form formalizes the process of employees recommending candidates. It captures referrer information, candidate details, and the reasons for the recommendation, creating a structured pipeline of pre-qualified candidates.
Referrals are the highest-quality source of hires because employees naturally recommend people they've worked with or respect. Formalizing the referral process with a dedicated form increases participation and ensures no opportunity is missed.
A transparent referral bonus structure (e.g., $500-$5000 depending on role level) motivates employees to share their networks. Documented forms track referral status and ensure timely bonus payment, maintaining program credibility.
Key Features
Candidate Pre-Screening
Collects candidate background and employee recommendation to prioritize strong candidates
Referral Bonus Tracking
Documents bonus tier based on position level for transparent incentive structure
Candidate Consent
Confirms candidate authorization to share referral and contact information
Position Matching
Captures candidate experience to match against open positions
Referrer Attribution
Maintains connection between employee and candidate through hiring process
Instant Notifications
Alerts recruiting team immediately to process referrals promptly
Why Use This Template?
Higher Quality Candidates
Employee referrals have 50% higher retention and perform better than applicants from job boards
Faster Hiring
Pre-screened referrals reduce time-to-hire by bypassing resume screening phase
Lower Hiring Costs
Referrals cost 1/3 the price of recruiter fees while delivering better candidates
Employee Engagement
Involvement in hiring makes employees feel invested in company growth
What's Included in This Template
Your Name (Referring Employee)
textIdentifies the employee making the referral for bonus tracking
Candidate Full Name
textRequired for candidate identification and recruiting follow-up
Candidate Email
textPrimary contact method for recruiting team outreach
Candidate Phone
textSecondary contact method for scheduling interviews
Position Title
selectMatches candidate to specific open position for faster processing
Candidate Experience Summary
textareaHighlights relevant background without requiring formal resume
Why do you recommend this person?
textareaEmployee endorsement carries weight in pre-screening
I confirm candidate has agreed to be referred
checkboxEnsures candidate consent for contact and referral
Perfect For
High-Growth Startups
Scale hiring through employee networks faster than job boards. Referrals let small teams find top talent quickly.
Tech & Hard-to-Fill Roles
Engineering and specialized positions struggle on job boards. Employee referrals unlock passive candidates.
Remote-First Companies
Without office proximity, employees are your primary recruiting channel. Structured referral program activates remote team networks.
Culture-First Organizations
Employees naturally recommend people who fit culture. Referrals reduce bad cultural fits vs. external recruiting.
Frequently Asked Questions
How much should I offer as referral bonus?
Entry-level: $500-$1000. Mid-level: $1500-$3000. Senior/specialized: $5000+. Higher bonuses encourage participation and reflect reduced recruiting costs. Consider quarterly bonuses for reaching hiring goals.
When should I pay the referral bonus?
Best practice: Pay 50% after candidate starts, 50% after 90 days or 6 months. This ensures candidate quality and reduces bounces. Clearly communicate timing in your program policy.
Can my employees refer internal candidates?
Avoid internal referrals - they blur lines between referral and normal hiring. Create separate internal mobility process. Keep referral program focused on external candidate acquisition.
What if multiple employees refer the same candidate?
The first referral gets the bonus. Document this clearly in program rules. Implement a system that flags duplicate referrals to prevent disputes.
How do I ensure my referral program stays active?
Promote it monthly, share open positions, celebrate hires from referrals, and pay bonuses promptly. Make it easy - short form, fast processing, visible pipeline. Inactive programs suggest low organizational interest.
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