Exit Interview Form Template
Gain insights from departing employees to improve retention and workplace culture. Collect honest feedback about management, compensation, growth opportunities, and work environment.
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What is a Exit Interview Form?
An exit interview form collects feedback from employees who are leaving your organization. This structured feedback helps identify workplace issues, management problems, compensation gaps, and growth opportunities that may be causing departures.
Exit interviews provide unbiased insights because employees are less concerned about consequences when leaving. This creates an opportunity to gather honest feedback about company culture, work-life balance, and team dynamics that you might not hear otherwise.
Systematically reviewing exit feedback reveals patterns in turnover. If multiple people cite poor management or limited growth, you've identified a real problem to address. Fixing these issues can reduce future turnover and improve retention.
Key Features
Structured Feedback
Rating scales for culture, management, growth, and work-life balance capture quantifiable sentiment
Open-Ended Questions
Text fields allow employees to provide detailed context and suggestions for improvement
Reason Tracking
Captures primary reason for leaving to identify trends in voluntary departures
Compensation Analysis
Includes salary satisfaction question to reveal compensation competitiveness issues
Anonymous Option
Can be configured as anonymous to encourage more candid feedback from departing employees
Retention Insights
Identifies which departments and managers have higher turnover rates
Why Use This Template?
Identify Patterns
Spot recurring issues across multiple departures that need organizational attention
Improve Retention
Address specific problems causing turnover before more employees leave
Strengthen Management
Identify management effectiveness issues and provide targeted coaching
Benchmark Compensation
Understand if salary is competitive to make informed adjustments
What's Included in This Template
Employee Name
textIdentifies the departing employee and ties feedback to their history
Last Day of Employment
dateDocuments the separation date for HR records
Primary Reason for Leaving
selectCategorizes departure reasons to identify trends in turnover
Company Culture Rating
radio1-5 scale measures cultural alignment and workplace environment
Management Effectiveness
radioIdentifies management performance issues affecting retention
Growth Opportunities
radioMeasures career development satisfaction and advancement perception
What could we improve?
textareaCaptures actionable suggestions for organizational improvement
Salary Satisfaction
radioReveals compensation competitiveness and market rate alignment
Perfect For
High Turnover Analysis
Systematically understand why employees are leaving your company. Multiple exit interviews reveal patterns that guide retention strategy.
Department Performance
Compare exit feedback across departments to identify teams with culture or management issues needing attention.
Management Training
Feedback about specific managers informs coaching and development programs to improve leadership effectiveness.
Compensation Benchmarking
Track salary dissatisfaction across departures to inform competitive compensation adjustments.
Frequently Asked Questions
When should I conduct exit interviews?
Conduct exit interviews on the last day or during the final week of employment. Employees are most engaged and have everything fresh in mind. Sending the form digitally ensures they complete it before leaving.
Should exit interviews be anonymous?
Generally no - you need to track feedback by person and department to identify patterns. However, you can make the detailed feedback sections anonymous to encourage candor while capturing basic demographic data.
What is the best format - in-person or form?
Forms work better for honest feedback because employees worry less about social pressure or management retaliation. In-person is good for sensitive discussions, but use this form for baseline structured feedback collection.
How do I analyze exit interview data?
Export responses as CSV, sort by department and reason for leaving, calculate average ratings by manager, and look for patterns. Tools like Formbot dashboards summarize data; advanced analysis uses spreadsheets or BI tools.
How do I act on exit interview feedback?
Group feedback by theme (management, culture, growth, compensation). Address patterns by adjusting compensation, improving manager training, or redesigning career paths. Share findings with leadership and communicate changes to remaining employees.
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