Event Registration Form Template
Streamline event planning with a comprehensive registration form that collects attendee information, ticket selections, and special requirements all in one place.
Let Users Fill This Form via Conversation
Unlike traditional form builders, Formbot supports conversational chat mode. Instead of filling rigid fields, users can chat naturally with your form — just like texting a friend. Our AI understands natural language and fills in the fields automatically.
Natural Language
AI parses responses
Higher Completion
Feels like texting
No Rigid Fields
Flexible responses
What is a Event Registration Form?
An event registration form is the first touchpoint between your event and attendees. It collects essential information needed for planning - headcount, dietary restrictions, contact details, and any special accommodations. A well-designed registration form makes attendees feel welcomed while giving organizers the data they need for smooth event execution.
Modern event registration goes beyond just "name and email." Professional forms collect emergency contacts for safety, dietary preferences for catering, company information for networking, and custom questions specific to your event type. This upfront information prevents last-minute scrambles and shows attendees you're organized.
Our event registration template is versatile enough for conferences, workshops, webinars, fundraisers, and social gatherings. It includes all the standard fields event planners need while remaining customizable for your specific event requirements.
Key Features
Flexible Ticket Selection
Allow attendees to register for multiple ticket types or choose number of seats
Dietary Restrictions Field
Collect dietary preferences and allergies to plan catering accurately
Emergency Contact Information
Required for in-person events to ensure attendee safety
Company & Job Title Fields
Perfect for professional events and conferences to facilitate networking
Custom Questions
Add event-specific questions like session preferences or accessibility needs
Automatic Confirmation Emails
Send ticket confirmations and event details instantly after registration (Pro)
Why Use This Template?
Accurate Headcount
Know exactly how many people are coming to plan venue size, seating, and catering
Better Catering Planning
Collect dietary restrictions upfront to avoid food waste and accommodate all attendees
Improved Event Safety
Emergency contacts ensure you can reach someone if an attendee needs help
Enhanced Networking
Company and job title data helps attendees connect with relevant people
What's Included in This Template
Full Name
textRequired for check-in, name badges, and attendee communication
Email Address
emailPrimary channel for sending tickets, reminders, and post-event follow-up
Phone Number
telAllows last-minute communication and emergency contact if needed
Company Name
textOptional field for professional events to facilitate B2B networking
Job Title
textHelps attendees identify relevant connections at networking events
Number of Tickets
numberAllows group registrations and accurate headcount for venue planning
Dietary Restrictions
selectEnsures catering accommodates vegetarian, vegan, gluten-free, and allergy needs
T-Shirt Size
selectFor events providing swag or uniform t-shirts
Emergency Contact
textEssential for in-person events to ensure attendee safety
Special Requirements
textareaCaptures accessibility needs, questions, or any other special requests
Perfect For
Conferences & Seminars
Manage multi-day events with hundreds of attendees, track session preferences, and plan networking activities
Workshops & Training
Perfect for educational events where you need to know participant skill levels and learning goals
Webinars & Virtual Events
Collect attendee information for online events, send calendar invites, and track attendance
Fundraisers & Galas
Ideal for charity events where you need meal preferences, table assignments, and donation tracking
Frequently Asked Questions
Can attendees register multiple people at once?
Yes! The "Number of Tickets" field allows group registrations. For events where you need individual information for each attendee, you can customize the form to collect details for each person or send separate registration links.
How do I send confirmation emails after registration?
Pro users can enable automatic confirmation emails that include event details, calendar files, and custom messages. Free users can manually send confirmations or upgrade to automate this process.
Can I set a registration deadline or limit capacity?
While the form itself is always accessible, Pro users can set closing dates or maximum response limits. Once the limit is reached, the form automatically displays a "Registration Full" message.
What dietary restriction options should I include?
Common options include: Vegetarian, Vegan, Gluten-Free, Dairy-Free, Nut Allergy, Halal, Kosher, and "Other (please specify)". You can customize this list based on your event and catering capabilities.
How do I create name badges from registration data?
You can export all registrations as a CSV file and use mail merge tools or badge printing software to generate name badges. Pro tip: Include first name, last name, and company in separate columns for flexible formatting.
Ready to Create Your Event Registration Form?
Generate a professional form in seconds with our AI-powered builder. No coding required.
Free forever • No credit card required • 3-day Pro trial included
Related Templates
Email Signup Form
Grow your email list with an optimized signup form for newsletter and marketing campaigns
Webinar Registration Form
Convert prospects into registered attendees with optimized webinar signup forms
Content Download Form
Capture leads by gating premium content behind a simple download form
