Webinar Registration Form Template
Maximize webinar attendance and collect attendee information with an optimized registration form.
Let Users Fill This Form via Conversation
Unlike traditional form builders, Formbot supports conversational chat mode. Instead of filling rigid fields, users can chat naturally with your form — just like texting a friend. Our AI understands natural language and fills in the fields automatically.
Natural Language
AI parses responses
Higher Completion
Feels like texting
No Rigid Fields
Flexible responses
What is a Webinar Registration Form?
A webinar registration form is your primary tool for converting interested prospects into confirmed attendees. Effective forms balance lead capture (company info, job title) with reducing friction (minimal fields).
Webinars are high-touch marketing opportunities for education, product demos, and relationship building. Registration data enables personalized follow-up and helps sales teams prepare.
Asking for timezone preference enables timely reminders and reduces no-show rates by displaying sessions in each attendee's local time.
Key Features
Lead Qualification Fields
Capture company, title, and department to pre-qualify attendees for sales follow-up
Timezone Capture
Collect timezone to send accurate reminder emails and track attendance by geography
Traffic Source Tracking
Ask how they heard about webinar to measure marketing channel effectiveness
Instant Calendar Invite
Add button to send calendar file (.ics) to confirmed registrants' email addresses
No-Show Reduction
Reminder emails with correct timezone reduce no-show rates 30-40%
CRM Integration
Export or webhook registrants directly to your CRM for immediate sales follow-up (Pro)
Why Use This Template?
Increase Attendance
Timely reminders with timezone accuracy reduce no-show rates by 30-40%
Qualify Leads
Capture company and role data to prioritize sales follow-up
Measure ROI
Track attendance by source to understand which channels drive best-fit prospects
Speed Sales Process
Pre-qualification data enables sales team to engage productively during/after event
What's Included in This Template
First Name
textPersonalization in confirmation and reminder emails
Business Email
emailProfessional email for calendar invites and follow-up
Company Name
textLead qualification and CRM data capture
Job Title
textIdentify decision-makers vs. influencers in organization
How did you hear about this webinar?
selectTrack marketing channel effectiveness and attribution
Your timezone
selectSend reminders in correct timezone and track attendance by region
Perfect For
Product Demos
Generate sales conversations by registering prospects for live product demos
Educational Webinars
Build audience and capture leads with educational topic webinars
Thought Leadership
Establish authority with industry expert interviews and panel discussions
Event Promotions
Drive virtual attendance for major announcements and product launches
Frequently Asked Questions
How many fields should I require?
Require: email, name. Recommended: company, title. Optional: phone, industry. More fields reduce conversion but improve lead quality. B2B: balance lead quality. B2C: minimize fields.
How do I send calendar invites?
After registration, send automated email with .ics attachment. Include: event name, date, time (in their timezone), join link, speaker bios. Add to thank-you page for instant download.
What reminders should I send?
Typical cadence: confirmation (within 1 hour), 1-day reminder, 1-hour reminder, 15-minute reminder. Adjust based on time zone. Include join link in every reminder.
How do I reduce no-shows?
Multiple reminders (3-4 emails), timezone accuracy, recurring calendar notification, pre-event engagement (speaker bios, preview slides), SMS reminders for VIP registrants.
How do I follow up with registrants?
During: capture questions in chat. After: send replay within 24h, thank you email, relevant resources, sales outreach for no-shows, personalized follow-up based on engagement.
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