Hotel Reservation Form Template
Take direct reservations and reduce OTA commission fees with a professional booking form that captures guest preferences and special requests.
Let Users Fill This Form via Conversation
Unlike traditional form builders, Formbot supports conversational chat mode. Instead of filling rigid fields, users can chat naturally with your form — just like texting a friend. Our AI understands natural language and fills in the fields automatically.
Natural Language
AI parses responses
Higher Completion
Feels like texting
No Rigid Fields
Flexible responses
What is a Hotel Reservation Form?
A hotel reservation form enables direct bookings, bypassing OTA commissions of 15-25%. Direct reservations also provide complete guest data for personalized service and marketing.
This form captures essential booking information: dates, room type, guest count, and special requests. Integration with your property management system streamlines check-in and room assignment.
Direct booking forms also enable upselling opportunities - add fields for room upgrades, breakfast packages, or airport transfers to increase revenue per booking.
Key Features
Date Selection
Check-in and check-out date pickers with validation
Room Preferences
Room type, bed configuration, and floor preferences
Guest Information
Complete contact details for confirmation and marketing
Special Requests
Capture early check-in, late checkout, and amenity requests
Accessibility Needs
ADA requirements and mobility assistance needs
Upsell Opportunities
Add-on services like breakfast, parking, or spa packages
Why Use This Template?
Eliminate OTA Fees
Save 15-25% commission on every direct booking
Own Guest Data
Build your database for direct marketing and loyalty programs
Better Guest Experience
Capture preferences before arrival for personalized service
Increase Revenue
Upsell packages and add-ons during booking process
What's Included in This Template
Guest Name
textRequired for reservation and check-in identification
Check-in Date
dateArrival date for room availability and preparation
Check-out Date
dateDeparture date for length of stay calculation
Number of Guests
numberOccupancy for room assignment and amenities
Room Type
selectStandard, Deluxe, Suite preferences for inventory
Special Requests
textareaHigh floor, quiet room, crib, extra pillows, etc.
Estimated Arrival Time
timePrepare for early check-in or late arrivals
Perfect For
Boutique Hotels
Small properties without complex booking engines benefit from simple direct forms
Bed & Breakfasts
Intimate properties where personal touch matters and OTA fees hurt margins
Resort Properties
Capture package preferences and activity bookings with reservation
Corporate Housing
Extended stay properties with unique requirements and billing needs
Frequently Asked Questions
How do I confirm availability before accepting?
Treat form submissions as reservation requests. Check availability in your PMS, then send confirmation or alternative dates. Make clear on the form that submission is a request pending confirmation.
Should I collect payment through the form?
For guarantee, collect credit card details or deposit via Stripe integration. Alternatively, request card upon confirmation. Be clear about cancellation policy in form.
How do I compete with OTA visibility?
Offer direct booking incentives: best rate guarantee, free upgrade, late checkout. Promote direct booking link on Google My Business, social media, and in follow-up emails to OTA guests.
What room types should I list?
List your actual room categories with brief descriptions. Include occupancy limits and key amenities. Add photos to your website near the form for reference.
How do I handle group reservations?
Add a field for "booking type" (individual/group). For groups over 5 rooms, route to a separate group booking form or direct sales contact.
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