Speaker Submission Form Template
Streamline your call for speakers with a comprehensive submission form that collects session proposals, speaker bios, and presentation requirements.
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What is a Speaker Submission Form?
A speaker submission form (also called Call for Proposals or CFP) collects session proposals from potential speakers for conferences, summits, and events. It standardizes submissions for fair evaluation.
The form captures speaker credentials, session details, learning objectives, and technical requirements. This information feeds into selection committees and program planning.
Well-designed CFP forms attract quality speakers by making submission easy and professional. They also reduce back-and-forth by collecting all needed information upfront.
Key Features
Speaker Profile
Bio, headshot, and credentials for program materials
Session Details
Title, description, and learning objectives for attendee value
Session Format
Keynote, breakout, workshop, panel, or lightning talk
Audience Targeting
Experience level and role targeting for session placement
Speaking Experience
Previous talks and recordings for quality assessment
Technical Requirements
AV needs, demo setup, and accessibility requests
Why Use This Template?
Quality Submissions
Structured form guides speakers to provide complete proposals
Fair Evaluation
Consistent format enables objective comparison across submissions
Efficient Review
All information in one place speeds up selection committee work
Program Planning
Session details and requirements feed directly into scheduling
What's Included in This Template
Speaker Name
textIdentification for program and communications
Bio
textareaSpeaker credentials for program guide and introduction
Headshot
fileProfessional photo for website and marketing
Session Title
textCompelling title for program and attendee selection
Session Description
textareaDetailed content overview for evaluation and promotion
Session Type
selectFormat determines room assignment and time slot
Target Audience
checkboxBeginner, intermediate, advanced for session tracking
Perfect For
Tech Conferences
Developer and technology conferences with multiple tracks
Industry Summits
Professional conferences seeking thought leadership
Academic Conferences
Research presentations and paper submissions
Community Events
Meetups and community conferences with volunteer speakers
Frequently Asked Questions
How do I attract quality speakers?
Promote CFP through speaker networks, social media, and industry publications. Offer speaker perks (free registration, travel stipend) and clear timelines. Feature past speakers on your CFP page.
What makes a good session description?
Guide speakers to include: problem being solved, key takeaways, intended audience, and why this topic matters now. Provide examples of successful past proposals.
How do I evaluate submissions fairly?
Create scoring rubric (relevance, originality, speaker experience, audience fit). Have multiple reviewers score independently. Discuss borderline cases as committee.
Should I require video samples?
Video samples help assess speaking ability but may discourage first-time speakers. Consider making it optional or requiring only for keynote submissions.
How long should the CFP be open?
Typically 6-12 weeks. Announce 3-4 months before event. Allow time for promotion, submission, review, and speaker confirmation before program announcement.
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