Race Registration Form Template
Register race participants efficiently with a form that captures essential information, emergency contacts, and event preferences.
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What is a Race Registration Form?
A race registration form enrolls participants in running races, triathlons, and athletic events. It collects contact info, event selection, and safety information.
Efficient registration is crucial for race planning. Participant counts drive logistics, t-shirt orders, and aid station planning.
Emergency contact and medical information is essential for participant safety during endurance events.
Key Features
Event Selection
Distance and category options
Participant Details
Contact and demographic info
Emergency Information
Contact and medical details
Merchandise
T-shirt size and add-ons
Waiver
Liability acknowledgment
Club Affiliation
Running club membership
Why Use This Template?
Accurate Planning
Participant counts enable logistics planning
Participant Safety
Emergency info accessible at event
Merchandise Ordering
Size data for t-shirt production
Legal Protection
Documented waiver acceptance
What's Included in This Template
Full Name
textFor bib and results
Date of Birth
dateAge group categorization
Event Distance
select5K, 10K, half marathon, marathon
T-Shirt Size
selectRace merchandise
Emergency Contact
textSafety requirement
Medical Conditions
textareaImportant health info
Running Club
textClub affiliation for team scoring
I accept the race waiver
checkboxLiability protection
Perfect For
5K/10K Races
Community road races and charity runs
Marathons
Full and half marathon events
Trail Races
Trail running and ultra events
Triathlons
Multi-sport endurance events
Frequently Asked Questions
How do I set up race pricing tiers?
Early bird (lowest), regular, and late registration (highest). Increase prices as event approaches. Close registration before event for planning.
Should I offer refunds?
Common policy: transferable but non-refundable, or partial refund up to cutoff date. Consider deferral to next year option.
How do I handle age groups?
Calculate from birth date. Common groups: Under 20, 20-29, 30-39, 40-49, 50-59, 60-69, 70+. Some events use 5-year groups.
What medical info should I collect?
Allergies (especially bee stings), diabetes, heart conditions, medications. Print on back of bib for emergency access.
How do I integrate with timing systems?
Export participant list in timing company format. Assign bib numbers. Many timing systems accept CSV imports directly.
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