Scholarship Application Form Template
Create a fair and comprehensive scholarship application that helps you identify deserving students and award financial aid efficiently.
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What is a Scholarship Application Form?
A scholarship application form is a structured way to evaluate and award financial aid based on merit, need, or both. It ensures consistent evaluation criteria across all applicants while capturing the information you need to make fair, informed decisions.
Effective scholarship applications balance quantitative metrics (GPA, test scores, financial need) with qualitative information (essays, volunteer experience, personal background) to identify promising students who would benefit from financial assistance.
By using a standardized form, you reduce bias, improve fairness, and make the scholarship administration process significantly more manageable compared to reviewing individual emails and documents.
Key Features
Financial Need Assessment
Collect family income, expenses, and financial situation for need-based awards
Merit Evaluation
Track GPA, test scores, and academic achievements for merit-based scholarships
Essay Questions
Include multiple essays to assess motivation, goals, and fit for your scholarship
Experience Documentation
Capture work experience, volunteer hours, and leadership roles
Diversity Tracking
Optional demographic questions to help award scholarships to underrepresented groups
Automated Scoring (Pro)
Use webhooks to calculate scholarship amounts based on criteria
Why Use This Template?
Fair & Equitable Awards
Standardized evaluation process reduces bias and ensures fairness
Easier Administration
Organized data makes it simple to compare applicants and make funding decisions
Higher Quality Applications
Clear prompts and structure help applicants provide better information
Diversity Insights
Track demographics to ensure scholarships reach underrepresented populations
What's Included in This Template
Full Name
textOfficial identification for scholarship records and disbursement
Email Address
emailContact for award notifications and next steps
Current School/University
textIdentifies educational institution and level
Field of Study
selectMatches applicants to field-specific scholarship criteria
Current GPA
textEvaluates academic merit for merit-based awards
Why do you need this scholarship?
textareaAssesses financial need and motivation
Family Annual Income
textDetermines financial need level for need-based awards
What are your academic and career goals?
textareaReveals ambition and fit with scholarship mission
Work & Volunteer Experience
textareaDemonstrates character, work ethic, and community involvement
Race/Ethnicity (Optional)
selectTracks diversity in scholarship awards for equity goals
Perfect For
University Scholarship Programs
Manage institutional scholarships for undergraduate and graduate students
Foundation Grant Programs
Evaluate applicants for foundation-funded scholarships and grants
Corporate Scholarship Programs
Administer employee scholarships and educational assistance programs
Field-Specific Scholarships
Award scholarships in STEM, arts, athletics, or underrepresented fields
Frequently Asked Questions
Should I ask for financial information directly?
Yes, but keep it simple. Ask for family income range or annual income - detailed tax forms can come later in verification. Most applicants are comfortable sharing income for need-based scholarships.
How sensitive should my diversity questions be?
Make them optional ("Optional for diversity tracking purposes"). Use standard census categories. Explain clearly why you're collecting this information - applicants appreciate transparency about equity goals.
What GPA requirement should I set?
It depends on your scholarship mission. Merit scholarships: 3.5+ GPA. General scholarships: 3.0+. Need-based scholarships: 2.5-3.0+. You can also waive minimum GPA for students overcoming hardship.
How do I score and rank applications?
Create a scoring rubric: GPA (25%), essays (40%), financial need (20%), experience (15%). Use these weights consistently across all applications for fairness. Pro users can automate scoring with webhooks.
Can I offer partial scholarships?
Absolutely. Use tiers: Full scholarships for top candidates, partial scholarships for next tier, and honorable mention certificates for others. Your form can ask applicants to indicate if they'd accept partial awards.
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