Supplier Evaluation Form
Streamline your procurement process with standardized supplier evaluations. Make objective decisions based on consistent criteria and improve vendor relationships.
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What is a Supplier Evaluation?
Supplier evaluations provide a systematic way to assess vendor performance across key dimensions. By collecting structured feedback, you can compare suppliers objectively and identify improvement opportunities.
This template evaluates suppliers on quality, delivery, pricing, and service—the metrics that directly impact your business. Numerical ratings enable easy comparison and trend tracking over time.
Regular evaluations help negotiate better terms, identify underperforming suppliers, and recognize high-performing partners worthy of increased business.
Key Features
Multi-Dimension Ratings
Evaluate quality, delivery, pricing, and service with standardized 1-5 scales
Recommendation Tracking
Document approval status (approved, conditional, rejected) for procurement decisions
Comparative Analysis
Compare suppliers side-by-side using consistent evaluation criteria
Feedback Documentation
Capture detailed comments on strengths and improvement areas
Historical Records
Track supplier performance trends over multiple evaluation periods
CSV Export
Export evaluations for analysis, reporting, and procurement dashboards
Why Use This Template?
Objective Decisions
Standardized criteria eliminate bias from supplier selection and negotiation
Risk Mitigation
Identify underperforming suppliers before issues impact production
Cost Savings
Competitive pressure and documented performance lead to better pricing
Relationship Improvement
Constructive feedback helps suppliers improve and strengthens partnerships
What's Included in This Template
Supplier Name
textIdentify which vendor is being evaluated for record-keeping
Contact Email
emailSend evaluation feedback and improvement recommendations
Product/Service Category
selectGroup evaluations by category for comparative analysis
Quality Rating
radioAssess consistency and reliability of products/services
Delivery Reliability
radioEvaluate on-time delivery and order accuracy
Overall Recommendation
radioDocument approval decision for procurement team
Perfect For
Annual Supplier Reviews
Conduct systematic evaluations of all active suppliers once per year
New Vendor Qualification
Evaluate potential suppliers before approving for purchase
Contract Renewal Decisions
Use evaluation data to inform renewal negotiations
Supplier Development Programs
Identify improvement opportunities and track progress over time
Frequently Asked Questions
Who should evaluate suppliers?
Evaluations should come from procurement staff and end-users who interact with the supplier. Combine perspectives from multiple departments for balanced assessment.
How often should I evaluate suppliers?
Annual evaluations are standard. High-volume or critical suppliers may warrant quarterly reviews. Consistent schedule enables trend identification.
Should I share results with suppliers?
Yes! Constructive feedback helps suppliers improve. Schedule meetings to discuss results, highlight strengths, and collaborate on improvements.
How do I handle consistently poor evaluations?
Document issues, discuss with supplier management, provide improvement timeline, and monitor progress. Replace suppliers if significant improvement doesn't occur.
Can I evaluate multiple suppliers in one form?
Better to use separate forms per supplier for clarity. Create a template and use it consistently for all evaluations for easy comparison.
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