Lease Renewal Form Template
Simplify lease renewal management with our streamlined form. Confirm renewal terms and capture digital signatures efficiently.
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What is a Lease Renewal Form?
A lease renewal form is used to confirm tenant intent to renew their lease and to formalize any changes to lease terms. It provides a structured way to communicate renewal terms and collect tenant agreement.
Our template captures renewal period preferences, acknowledges rent adjustments, and collects digital signatures for a complete, organized renewal process.
Automated lease renewals reduce manual paperwork, ensure consistent documentation, and keep renewal records organized in your property management system.
Key Features
Renewal Confirmation
Quickly confirm whether tenants intend to renew their leases
Term Preference Collection
Ask for preferred renewal length (6 months, 1 year, multi-year)
Rent Increase Notification
Communicate new rent amount and capture acceptance
Modification Tracking
Document any requested changes to lease terms
Digital Signatures
Collect legally-binding digital signatures for lease acceptance
Automated Reminders
Send renewal forms before lease expiration to prevent lapses
Why Use This Template?
Reduced Turnover
Simple renewal process encourages tenant retention
Less Paperwork
Eliminate manual renewal documents and tracking
Clear Communication
Transparent terms prevent misunderstandings about renewal conditions
Complete Documentation
Digital records provide legal documentation of renewal agreements
What's Included in This Template
Tenant Name
textIdentify the tenant renewing their lease
Email Address
emailSend renewal confirmation and updated lease documents
Current Lease End Date
dateReference when renewal takes effect
Preferred Renewal Period
selectDetermine lease term (6 months, 1 year, 2 years, etc.)
New Monthly Rent
numberInform tenant of adjusted rent and confirm acceptance
I accept the renewal terms
checkboxCapture explicit agreement to renewal conditions
Tenant Signature
textCollect digital signature for legal documentation
Perfect For
Property Management
Streamline lease renewals across multiple properties
Landlord Operations
Simplify communication with existing tenants
Automated Reminders
Send forms 60 days before lease expiration
Rental Businesses
Manage annual or multi-year lease renewals at scale
Frequently Asked Questions
When should I send lease renewal forms?
Typically 60 days before lease expiration. This gives tenants time to decide and allows you time to find new tenants if they decline.
Can I increase rent during renewal?
Yes, but check local rent control laws. Be transparent about increases and provide legal notice periods (typically 30-60 days depending on jurisdiction).
Is a digital signature legally binding?
Yes, in most jurisdictions digital signatures are legally valid. The signature confirms the tenant's understanding and agreement to renewal terms.
What if a tenant declines renewal?
Document their non-renewal response and begin searching for new tenants. Provide proper notice and follow move-out procedures as per your lease agreement.
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