Property Showing Request Form Template
Organize property showings and manage scheduling with our professional showing request form.
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Natural Language
AI parses responses
Higher Completion
Feels like texting
No Rigid Fields
Flexible responses
What is a Property Showing Request Form?
A property showing request form is used by real estate agents and property owners to manage buyer and renter inquiries about seeing properties. It captures scheduling preferences and key information needed for viewings.
Our template collects preferred dates and times, visitor information, and broker details to help you coordinate showings without back-and-forth communication.
Organized showing schedules prevent double-bookings, respect everyone's time, and allow you to prepare properties for viewings effectively.
Key Features
Date & Time Scheduling
Capture preferred showing dates and available time slots
Visitor Information
Collect buyer/renter details and contact information
Party Size Tracking
Know how many people will be viewing the property
Broker Management
Record agent affiliation for multi-agent coordination
Automatic Confirmations
Send instant confirmation with showing time and directions
Calendar Integration
Export to calendar for organized showing management
Why Use This Template?
Fewer Double-Bookings
Clear scheduling prevents showing conflicts
Preparation Time
Know exactly when showings happen to prepare properties
Professional Image
Organized scheduling shows professionalism to prospects
Better Coordination
Track multiple agents and showing times easily
What's Included in This Template
Full Name
textIdentify the visitor for check-in and follow-up
Email Address
emailSend showing confirmation and property information
Phone Number
telContact visitor about showing logistics
Preferred Showing Date
dateBlock time on your schedule
Preferred Time
textSchedule specific showing time
How many people will be viewing?
selectPrepare property for appropriate group size
Broker/Agent Name (if applicable)
textCoordinate with cooperating agents
Perfect For
Real Estate Listings
Place on property listing pages to collect showing requests
Agent Websites
Use on agent websites to schedule appointments
Open House Events
Pre-schedule or collect feedback from open house visitors
Property Management
Manage showing requests for rental properties
Frequently Asked Questions
What information should I ask in a showing request?
Essentials: visitor name, email, phone, preferred date/time, and party size. Broker information is helpful for coordinating with agents.
How do I confirm showings?
Send an automated confirmation email with the exact showing time and property address. Include parking information and access details.
Can I limit showings during certain hours?
Absolutely. You can customize available time slots in your form to prevent off-hours requests.
What if there's high demand for showings?
Limit viewings to specific time windows or slots to prevent property damage and maintain security.
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