Move-Out Inspection Form Template
Conduct thorough move-out inspections and document property conditions with our detailed inspection form.
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What is a Move-Out Inspection Form?
A move-out inspection form is used by landlords and property managers to document the condition of a property when tenants leave. It identifies damage, necessary repairs, and justifies security deposit deductions.
Our template provides a room-by-room checklist covering walls, flooring, appliances, fixtures, and other items. It includes space for photos and detailed damage notes to prevent disputes.
Systematic inspections protect landlords by providing documented evidence of damage, ensure fair security deposit handling, and help prioritize repairs between tenants.
Key Features
Room-by-Room Checklist
Systematic inspection of all property areas
Damage Documentation
Record specific damage with location and severity
Photo Evidence
Upload photos of damage and general condition (Pro feature)
Repair Cost Tracking
Document repairs needed and estimated costs
Security Deposit Justification
Organized damage records support deposit deductions
Tenant Signature
Capture tenant acknowledgment of inspection findings
Why Use This Template?
Legal Protection
Detailed records protect against security deposit disputes
Fair Assessment
Systematic checklists ensure consistent, fair inspections
Clear Documentation
Photos and notes prevent disagreements about damage
Faster Turnarounds
Identify needed repairs immediately for quick re-renting
What's Included in This Template
Tenant Name
textIdentify the tenant moving out
Move-Out Date
dateRecord when tenant vacated
Unit Address
textIdentify which property is being inspected
Walls - Condition
selectDocument wall condition (clean, painted, damage)
Flooring - Condition
selectNote flooring condition and any damage
Appliances - Condition
selectCheck each appliance for damage or missing items
Overall Cleanliness
selectRate cleaning level and required restoration
Damage Notes
textareaDocument specific damage details and locations
Estimated Repair Costs
numberTotal cost of repairs for deposit deduction justification
Inspection Photos
fileUpload photos showing damage and condition
Perfect For
Residential Rentals
Conduct inspections when tenants vacate apartments or houses
Property Management
Standardize inspections across multiple properties
Security Deposit Returns
Document damage justifying deposit deductions
Maintenance Planning
Identify repairs needed between tenants
Frequently Asked Questions
When should I conduct a move-out inspection?
Ideally 24-48 hours after tenant departure, when utilities are still on and property is accessible. Some jurisdictions require tenant presence.
What counts as normal wear and tear vs. damage?
Normal wear: faded paint, minor carpet stains. Damage: large holes, broken fixtures, carpet stains from accidents. Laws vary by location - consult local tenant laws.
Should tenants be present during inspection?
Check local law - some jurisdictions require tenant presence. Even if not required, inviting tenants prevents disputes and demonstrates fairness.
How do I use inspection photos?
Photos provide evidence for damage disputes. Take clear photos of any damage with context shots showing location. Keep organized records for potential legal claims.
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