Remote Work Agreement Form Template
Create clear expectations for remote work with a formal agreement. Address schedule, communication, equipment, and security requirements to ensure productive remote work arrangements.
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What is a Remote Work Agreement Form?
A remote work agreement form documents the terms of remote work arrangements between employee and employer. It covers work location, hours, communication expectations, equipment setup, and security responsibilities.
Remote work agreements reduce misunderstandings about availability, communication, and work environment. They establish that remote work is a privilege with specific expectations, not a blank check to work whenever/wherever employees prefer.
Well-documented remote arrangements protect both parties. Employees know expectations and can plan accordingly. Employers have clear policies for performance management, security, and equipment responsibility.
Key Features
Work Schedule Clarity
Defines working hours, time zone expectations, and availability requirements
Communication Standards
Establishes response time expectations and preferred communication tools
Equipment Assignment
Specifies company-provided equipment and employee responsibilities
Security Requirements
Outlines VPN usage, password policies, and data protection obligations
Office Space Setup
Addresses workspace requirements (dedicated desk, ergonomics, distractions)
Policy Acknowledgment
Employee signature confirms understanding and acceptance of terms
Why Use This Template?
Aligned Expectations
Clear documentation prevents misunderstandings about work hours and availability
Data Security
Security requirements protect company data and comply with HIPAA/SOC2 needs
Legal Protection
Signed agreements provide documentation if disputes arise about work location
Performance Management
Defined hours and communication standards facilitate fair performance evaluation
What's Included in This Template
Employee Name
textIdentifies employee entering remote work arrangement
Manager Name
textSupervising manager responsible for performance and communication expectations
Position Title
textJob role to ensure arrangement is appropriate for job function
Work Location
selectHome, office, hybrid, or co-working space for clear arrangement
Core Working Hours
textSpecific hours when employee must be available for meetings and communication
Communication Tools Provided
checkboxLists Slack, Zoom, email, etc. - ensures employees have required communication platforms
Internet Speed Requirement
textMinimum broadband speed for video calls and file access
Employee Acknowledges Security Requirements
checkboxConfirms understanding of VPN, password, and data protection obligations
Perfect For
New Remote Employees
All new remote hires complete agreement on day 1. Establishes clear expectations before work begins.
Transition to Remote
Office employee requesting remote work must complete agreement. Ensures manager and employee align on new arrangement.
Hybrid Arrangements
Define office days, core hours, and flexibility. Clarify if role supports hybrid or requires more office time.
Return to Office
If policy changes, agreement update confirms employees understand new expectations.
Frequently Asked Questions
Should I require employees to provide their own internet?
Recommend company-provided or subsidized broadband to ensure reliability and security. If employees use personal internet, clarify in the agreement and consider reimbursement. Set minimum speed requirements (typically 25+ Mbps).
Can I require core office hours for remote workers?
Yes, if your business requires meetings or collaboration. Define "core hours" (e.g., 9am-3pm your time zone) when employee must be available. Outside core hours can be flexible.
Who provides equipment for remote workers?
Best practice: company provides laptop, monitor, and essential peripherals for security and consistency. Clarify in agreement what is provided vs. what employee supplies. Specify who owns equipment and return procedures.
How do I ensure productivity with remote workers?
Trust and clear expectations matter more than monitoring. Define core hours, communication standards, and deliverables. Use project management tools and regular one-on-ones. Avoid surveillance software unless required by compliance.
Can I require a dedicated home office?
You can request but can't mandate employees's home setup. Recommend dedicated workspace for productivity and security. Provide guidance on ergonomics. Accept that some flexibility is necessary for personal situations.
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