Training Request Form Template
Empower employee development while managing training budgets. Collect structured requests with clear business justification and expected learning outcomes.
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What is a Training Request Form?
A training request form allows employees to formally request professional development opportunities. It captures course details, costs, and business justification to help managers and HR teams make informed approval decisions while managing training budgets.
Training requests create a structured process for skill development. Employees articulate how new skills will benefit their role and the company, managers can assess fit with team needs, and HR maintains budget control and compliance records.
Investing in employee development improves retention, builds critical skills, and boosts morale. A transparent approval process demonstrates company commitment to career growth while ensuring training aligns with business priorities.
Key Features
Training Type Categorization
Classifies training as online courses, certifications, conferences, or workshops for different budget tracking
Cost & Budget Tracking
Captures course costs and integrates with department budgets to prevent overspending
Business Justification
Employees explain how training supports role, team, or organizational goals
ROI & Expected Outcomes
Documents expected learning outcomes for post-training evaluation
Manager Review & Approval
Managers assess alignment with team needs and budget availability
Training History
Creates permanent record of employee development for performance reviews
Why Use This Template?
Develop Critical Skills
Align training with organizational needs to build capabilities in key areas
Manage Training Budget
Centralized requests prevent overspending and ensure ROI on training investments
Improve Retention
Employees value companies investing in their development, reducing turnover
Documentation & Compliance
Permanent record supports certification tracking and industry compliance requirements
What's Included in This Template
Employee Name
textIdentifies employee requesting training for approval and record keeping
Training Type
selectCategorizes as online, certification, conference, or workshop for budget tracking
Course or Program Title
textSpecific name of the training being requested
Training Provider/Organization
textIdentifies vendor for quality assessment and coordination
Total Cost
numberUsed for budget tracking and ROI calculation
How Will This Training Benefit Your Role?
textareaJustifies business case for approval decision
Expected Learning Outcomes
textareaDocuments measurable skills or knowledge to evaluate post-training
Department Budget Code
textTracks training costs against department budget allocation
Perfect For
Certification Programs
Track professional certifications (PMP, AWS, CPA) required for roles. Monitor compliance and renewal dates.
Succession Planning
Identify high-potential employees and invest in leadership training to develop future managers.
Skills Gap Management
Address identified skills gaps from performance reviews with targeted training programs.
Conference Attendance
Manage conference requests with travel budgeting and expected networking outcomes.
Frequently Asked Questions
Should employees complete training requests or just ask their manager?
Always use formal requests to create audit trail, budget tracking, and documentation. It removes ambiguity about approval status and maintains records for compliance and performance reviews.
What should I include in business justification?
Connect to job role (required skill for current duties), team needs (skill gap the team has), or organizational strategy (capability the company needs to build). Avoid "I'm interested in this" - focus on business value.
How do I measure training ROI?
After training, assess improvements in: skill application (use on the job), performance metrics (productivity/quality improvements), and team capability. For leadership training, measure by promotion rate or team satisfaction scores.
Can I require employees to reimburse training costs if they leave?
Yes, but specify policy upfront in offer letters or employee handbook. Typical terms: full reimbursement if they leave within 1 year, declining percentage thereafter. Make it clear in the training request process.
How should I allocate training budgets?
Consider department needs, individual development plans from performance reviews, and strategic skill gaps. A common approach: 70% strategic training, 20% individual development, 10% exploratory/conference.
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