Tour Booking Form Template
Accept tour and excursion bookings online with a comprehensive form that captures traveler details, preferences, and special requirements.
Let Users Fill This Form via Conversation
Unlike traditional form builders, Formbot supports conversational chat mode. Instead of filling rigid fields, users can chat naturally with your form — just like texting a friend. Our AI understands natural language and fills in the fields automatically.
Natural Language
AI parses responses
Higher Completion
Feels like texting
No Rigid Fields
Flexible responses
What is a Tour Booking Form?
A tour booking form enables tour operators to accept reservations online. It collects traveler information, tour preferences, and special requirements for smooth day-of operations.
This form captures essential logistics: pickup locations, group size, dietary needs, and mobility requirements. Complete information prevents day-of surprises and ensures inclusive experiences.
Online booking forms reduce phone calls and emails while capturing accurate data. They also enable 24/7 booking for travelers across time zones.
Key Features
Tour Selection
Choose from available tours with descriptions and pricing
Date & Time
Select preferred departure date and time slot
Group Details
Adults, children, and special group needs
Pickup Logistics
Hotel or central pickup location for transport planning
Special Requirements
Dietary, mobility, and accessibility needs
Emergency Contact
Safety information for outdoor and adventure tours
Why Use This Template?
24/7 Booking
Accept reservations anytime from travelers worldwide
Accurate Manifests
Complete traveler info for transport and activities
Inclusive Planning
Dietary and mobility needs captured in advance
Reduced Admin
Eliminate phone calls and manual data entry
What's Included in This Template
Lead Traveler Name
textPrimary contact for the booking party
Tour Selection
selectChoose tour from your available offerings
Preferred Date
dateTour date for availability check
Number of Adults
numberGroup size for capacity and pricing
Number of Children
numberChild pricing and equipment needs
Hotel Pickup
textPickup location for transportation routing
Dietary Restrictions
textMeal planning for tours with food included
Perfect For
Day Tours
City tours, wine tours, and sightseeing excursions
Adventure Tours
Hiking, kayaking, and outdoor activities requiring waivers
Food Tours
Culinary experiences requiring dietary information
Multi-Day Tours
Extended trips with accommodation and meal planning
Frequently Asked Questions
Should I collect payment through the form?
Collect deposit or full payment via Stripe integration to reduce no-shows. Alternatively, collect booking info and send payment link in confirmation. Be clear about cancellation policy.
How do I handle capacity limits?
Track bookings against tour capacity. Show "Limited Spots" when near capacity. Close booking when full and offer waitlist or alternative dates.
Should I require waivers?
For adventure activities, add waiver acknowledgment checkbox linking to full waiver. Collect signed waivers at check-in or via digital signature tool.
How do I manage pickup logistics?
Limit pickup to designated hotels or central points. Provide clear pickup time and location in confirmation. Send reminder with meeting point details day before.
What if a tour is canceled?
Have clear cancellation policy stated on form. Collect contact info to notify quickly. Offer alternative dates or full refund per your policy.
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